March 2013 Alliance Minutes

The March 26, 2013 meeting was called to order by President Jim Kumbier at 7:30pm at the Oshkosh Lanes.  The secretary’s report was read and accepted.  The treasurer’s report was read and accepted with the following balances.  WCSA Checking $3396.29, Grooming Fund Savings $626.58, WCSA Savings $6704.75, Certificate $10,648.94 and Pass Book Savings $25.15.

Directors Report:

Mike reported that Schwartz and Shea will not be handling the Club Insurance anymore.  West Bend Mutual will now be handling it.  They will be sending out a packet to each club and will also be at the fall workshop to answer any questions.  Similar rates should apply.

New Sign Handbooks should be available.  There was some confusion on the placement of the yellow corner arrows, so every club should take a look at the handbooks, there will also be a workshop this fall on this.

It was voted to change the Registration Fee to $15.00 and the Late Fee to $25.00.

Trail & Grooming:

Jim reported that so far to date bills turned in for Grooming/Grading is at $31,657.29, the allotted amount is $33,400.00, so we be looking at going into Supplemental.  Rob cannot submit this until August.

Old Business:

Trail Map Boxes – please go pick up all the boxes, maps and money.  You can send the money into Diane along with where and how much was collected at each location.

Web Site – Jason reported that 17 people are now signed up to receive the news letters.  There is now a link for Trail Conditions and the Berlin River Riders now have a page. Also if anyone has pictures that they want posted on the website, just email them into Jason.

New Business:

DNR reported 19 deaths reported this season.

Sign Orders –Please get any sign orders turned into Jim Kumbier by April 30, 2013, so as your club is picking up signs, look them over and decide what is needed for next season.

Bartending at the Fair – we should have Saturday night this year which would be August 17, 2013, Jim will send out an email to confirm as it gets closer.

AWSC Fall Workshop will be held in Stevens Point, WI on November 1-3, 2013.

A motion was made and accepted for the Alliance to pay the registration fee up to $250.00 for Jason to attend the International Convention in Green Bay, WI.

There are some concerns by some clubs that their trails are not being groomed often enough.  In the contracts it states that trails should be groomed once a week.  It was asked if the Clubs could have some input in with Rob Way on who grooms their trails, which then brought up some discussion and the Alliance asked that we as clubs work together on solving the issue and that the clubs with groomers need to get more people trained on running the groomers which would help solve the problems.

Election of Officers:

President – Jim Kumbier will remain as the President by unanimous vote, but stated that this would be his last year.

Vice President – This position was left unfilled as of tonight.  If anyone is interested, please let Jim know.

Treasurer – Diane has stepped down and by unanimous vote Teri Johnson will now take over.

Secretary – Connie has stepped down and by unanimous vote Jason Ollanketo will now take over.

A Big Thank You to Jason and Teri for doing this…..

Our Next Meeting will be held on September 24, 2013.

Clubs Attending – Cruising Paths – Omro Driftbusters – Sno Pioneers – Sno-Scats – Poyganaire’s – Wolfrunners – Wolff’s Pack

Respectfully Submitted

Connie Meuler